Event Planning Software: Check These 5 Features Before Buying
Whether you are planning to arrange a seminar or conference, university alumni meeting, or recruitment for the company, you will need to cope with many things to keep everything streamlined. Moreover, you may have to deal with some last minute glitches which need teamwork and much workforce for making the event engaging and memorable. Along with successful management, you need to consider the vital things like attendees’ satisfaction and event ROI. A robust event planning solution can help you with that.
Basics of an event planning software
An event management system can help you to save your time and money by planning and managing events in a more systematic way. An all-in-one solution helps you to make faster data-driven decisions and makes the overall process more manageable.
Below are the key benefits of using a robust event planning system:
- Automation of critical tasks like email outreach, registration tracking, payment processing, and more provides relief from tedious manual work. It will save your time to focus on more critical aspects.
- A streamlined funnel for the online and offline audiences helps to get more targeted profiles and a large number of attendees.
- The electronic inviting, digital payment, online registration like processes reduce printing costs.
- The participants are updated for the details like agenda, speaker bios, and location on their phones. So, they need not carry printed collaterals while attending the event.
- Registration, HR, payment receiving, outreach, and many other aspects will have a streamlined process. As a result, productivity will increase, and costs will reduce.
However, it is vital to choose the right tool to get the best value for your spending. Before buying an event management software, make sure that it contains all the aspects that you’ll need for efficient event planning.
Essential features of an event planning system
Customizable Registration Forms
A smooth registration process with correct information shared is the first step towards making the event successful. The software should be able to build customized registration forms with responsive designs. If the game has different tracks, then the software should let the attendees sign up for the sessions they wish to attend. The payment process integration in the registration form and creating the duplicate form for repeating type of event make things more convenient.
When you plan for a significant event, the basic tasks like scheduling meetings, mail outreach before and after the event, giving approval rights, providing unique visitor IDs, creating & tracking designated tasks, and sending alerts for any delay should be automated through the software. If it can collaborate feature like comments or discussions, then it will be more beneficial.
You need to keep the attendee data appropriately organized. When any sudden change happens in the schedule or anything related to the event, you should be able to communicate with all your attendees to update them quickly. The data like registered user names, IDs, session reminders, payments, refunds, and registration fees should be accessible to the related team members to keep all on the same table.
Event Data Reporting
A good event management software provides real-time reporting to track the data in the way you want. There may be hundreds of reporting types available, but you don’t need all of them. You can look for some most common report types like budget summaries, registration details, inventory level, email campaigns, different event comparisons, and attendee tracking.
Apps & Support
People today rely more on apps than anything else to gather information related to events, deals, shopping, and more. If you frequently host events, then you should provide an event app to the attendees. In customizable apps, you can add your logo, color, and other branding options to give it your personalized touch. App users can track event updates, speaker information, location details, and even communicate with other participants through discussions. Moreover, a top event planning software provides direct support of an expert who can understand your event details and guide you to leverage the related features of the tool.
Even after buying the right web-based event planning software, it is vital to use it in a way that leads to a phenomenal outcome. Create an attractive & straightforward registration template, use the form-building tool to capture only the data that you need, provide an app-tailored event for offering excellent opportunities to participants, and follow the expert’s advice to analyze the right data and prioritize various tasks.
Creating and following a robust action plan with the help of the right management tool will help you to ensure the overall success of the event and to make it mesmerizing.
Round Robin is a strategy for scheduling territorial sales, which sounds not only as to music to most ears, but it is also a very interesting topic for understanding for users of easy to use CRM software.
Many times, people are having queries related to secured PDF files having the owner password. Basically, these files are restricting them to edit and print PDF documents. Therefore, in such cases, it becomes necessary for the user to remove permission password from PDF documents.
When an injury or fatality happens at a workplace, it causes immeasurable suffering and problems to the employees & their families. Moreover, it costs the organizations large & inexorable expenses every year. To minimize these unwanted pains, companies are switching to the OHS (Organizational Health and Safety) management systems
You may know that the face detection software, self-driving cars, and voice controlled devices all are built using Machine Learning (ML) frameworks. In upcoming years, a whole set of next-gen products through ML will transform the way we create, use products and the approaches that are being used to develop software and applications.
Automated testing is one of the most efficient ways to create a high-quality application within the resources and tools available. Automated testing can help you save valuable time and in creating an automate error-proof testing procedure. But it isn’t that simple to automate your testing process and get results fast.
The world of eCommerce has become extremely competitive at this time. This is the era where eCommerce companies are at their peak. And, at the same time, the competition in the eCommerce industry is also increasing like anything.
Almost everybody who is involved in the software development process has seen this situation whereas, the team just released a new edition of the application, however, there is something that’s not right, and something needs improvement. You and your team might have spotted something while testing that still needs some work. But right now, you are feeling the heat, as you have to act quickly in order to fix the issue.
Testing one's restrictions is something most of us experience every day, and in the world of web and mobile applications it's important a little pressure is requested a company to learn how these function.
'Regression' a word that is considered with a lot of pain by software testers around the technical world. Sometimes, we even wonder whether regression testing is needed? Why do we need to execute it when a bug-free software can never be ready?