Conference Hall for Meetings – The Best Choice for Corporates

Conference Hall in Gurgaon

All large hotels offer several facilities over and above simple rooms for accommodation. Whether it is restaurants with multi-cuisine options or swimming pools and conference halls, the hospitality industry aims to please. One of the most prominent facilities offered by them is Conference Hall for Meetings. Modern businesses have become global and traveling is a major part of every executive’s job. Training, meetings, conferences are part and parcel of large corporations and most of them prefer to host them off-site. It does not disturb the atmosphere of their offices. At the same time hiring conference facilities of large hotels guarantees access to several services such as technical equipment, sufficient space for all participants and catering provision.

Features and equipment

Conference Hall for Meetingscome with all facilities such as tables and chairs with a defined capacity, internet access, and modern infrastructure. Companies can also avail of services such as technical and secretarial support. Many halls also have surround systems, audio equipment, built-in projector, large screen televisions, DVD players, speakerphones, LAN ports, marker boards and conference stationery. Hotels also provide additional services on request. These include computers, services like photocopying, printing and binding. If you opt for it, you may also have the services of experienced conference coordinators for the smooth progress of meetings and events.

Interior, seating and more

Every hall has a defined seating capacity with the option to play around with the arrangement of the furniture. Every conference has a different need and the seating arrangement can accordingly be changed to theatre, cluster, classroom, round table or U-shape. Fancy finishes of the floor, the ceiling, and the walls are common. Most hotels also adorn their Conference Hall for Meetings with plants or other décor items. Where ever possible hotels offer the added advantage of a poolside or garden side view from their conference halls.

Food and catering

Booking a Conference Hall for Meetings comes with other conveniences provided by the hotel. One such is the arrangement for food for the guests. Conferences are typically day-long dos. Sometimes they may stretch for longer and end in weeks. In such cases, catering arrangements have to be made for all participants. Booking a conference hall in a good hotel takes that responsibility off the organizers’ list. You do not have to hire a separate catering service provider. The hotel’s culinary services can take care of all refreshment requirements. Whether it is tea /coffee break or mealtime, your delegates and employees will be cared for. You can also make arrangements for working with the culinary experts or banquet managers of the hotel to zero in on set menus or buffet lunches. Large hotels typically offer a wide array of choices including Indian, Continental, Chinese and many more. You can customize every part of meals right down to the brand of packaged water that you want the hotel to serve to your dignitaries.

Good to know

Some hotels market themselves as business hotels and/ or business-friendly hotels. They offer a lot more amenities than ordinary hotels. However, in every hotel that offers facilities related to Conference Hall for Meetings, you can customize options to suit your choices. Furnishing, technical amenities and especially food and beverages are areas where you may want to make modifications. It is also advisable to check with different hotels and compare prices before making a booking. You may also be able to avail of discounts, offers, or package deals while booking a conference hall. Having a rate contract with a hotel for accommodation at a lower tariff also entitles you to better prices for other facilities such as conference halls.

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