8 Ways an Event Management Software Can Make Your Next Event a Big Hit

8 Ways an Event Management Software Can Make Your Next Event a Big Hit
Photo by Teemu Paananen on Unsplash

Every event is unique in itself but you can ensure that all the events you plan are a pleasure for everyone. Whether you are organizing an exhibition, planning a wedding, or arranging a conference, event management software can help you make sure that your event runs smoothly. It is designed to streamline your workflow, monitor minute details, manage data and update your attendees so you can stay focused on making your event a grand success.

Let’s take a look at the top 8 advantages of using an event management solution: 

  1. Go Paperless: Essentially, most event managers use files and folders to record and report information. These paper records can vary from seating arrangements to guest lists to planners. Manual records are not only prone to errors but can also get misplaced! With event management software, you can stay organized without using a pen and paper. It enables you to stay on top of all the arrangements even when you’re on-the-go. You don’t need to carry any files with you all the time. Whether you are heading for a client meeting or visiting vendors, you will have all the information you need at your fingertips. You can also customize an event management solution using SharePoint to set reminders and schedule appointments in no time with just a few clicks.  
  2. Manage Invitations and Registrations Like a Pro: When you have a user-friendly event management solution in place, you can send e-invites and automate registrations to save time and effort. Your event attendees can register online and make payments securely. The event management software also enables you to send notifications to all those who’ve registered and eliminate the possibility of no-shows.
  3. Ensure Real-time Communication: To arrange any event, you need to communicate with a lot of people - from corresponding with the hotel staff and arranging transportation to negotiating with vendors and sending emails to the attendees. Event management software makes communication much faster and easier. It keeps a constant track of your to-do list and reminds you to get things at the right time. Its centralized dashboard offers an end-to-end view of every aspect. This holistic visibility enables you to ensure smooth operations from start to finish. 
  4. Save Time: Tailoring an event management solution using SharePoint can help you automate all your tedious and time-consuming manual processes. It tracks your registrations, hotel bookings, payments and also sends follow-up emails. You can use it to streamline and speed-up your daily workflows and ensure smooth execution without getting stressed. It frees up your valuable time so you can shift your focus from mind-numbing tasks and take up things that matter.  
  5. Cut Costs: Event management software can be custom-tailored to track your transactions and analyze them against your budget. With a comprehensive, user-friendly dashboard and auto-generated accounting reports, you can monitor and manage your spending much better. Keeping a constant track of your budget manually can get challenging in case of large-scale events. So, if you want clear visibility into your cash flow then an all-in-one event management solution makes perfect sense. It allows you to control your expenses, identify areas where you can save more and enables you to achieve better returns. 
  6. Stay on Top of Every Minute Detail: Managing a log of attendees with their contact details, personal preferences, travel schedules and more manually, can take up a ton of your time and effort. Event management software simplifies this process for you and makes data collection far more efficient and accurate. You can also use the software to capture leads during events. You can use this information to segment your audience and send them personalized emails. 
  7. Boost Engagement: Event management software is fully-equipped to boost engagement and participant communication across all the stages of an event. It allows you to create a buzz in the market and attract your target audience using social media platforms and email marketing campaigns. It also allows you to engage your attendees with interactive games, polls, event updates and live posts. 
  8. Analyze Data & Improvise: A comprehensive event management solution integrates reporting features and feedback surveys to analyze the engagement of an event. The insights can then be used to improvise for the next event and attract a much wider audience for a bigger success.      

SharePoint Event Management Solution for Successful Events 

The last thing you want when planning events using a tool that you rely on to have performance issues or limitations that cost your time or money. Deploying a fully-customizable event management solution using SharePoint is the best way to simplify and streamline all the aspects of your events - in one place!

A user-defined SharePoint event management solution includes advanced features and can be easily configured to cater to all your unique project needs. An experienced SharePoint development company can help you build a platform that makes event management an absolute breeze and maximizes your ROI.

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