9 Best Visitor Management Systems to Simplify Visitors Check-in Process

VMS - Visitor Management System

After reviewing some of the visitor management systems (VMS)  in the market, we have curated a list of the best software systems currently available. In this blog, we will cover their specific benefits, suitability, USPs, and all other essential aspects that must be kept in mind while investing in an efficient computerized visitor check-in system. 

Before we do that, let’s try to understand what is a visitor management software and how it can make your life simpler.

What is Visitor Management Software?

One of the primary responsibility of the front desk staff is to manage visitor records, which includes contact details, the purpose of visit, in-time, out-time, and any other relevant detail. The traditional approach of manual paper-based visitor check-in is time-consuming, inefficient, and more importantly, inconvenient.

A VMS is an easy fix that helps in getting rid of that outmoded paper-based manual check-in process. It is a self-service fully electronic visitor interaction system that provides a smart hassle-free experience to anyone that walks into the building. Moreover, it allows the receptionist to keep a track of visitors through a computerized system, which makes maintaining records considerably easy.  

Now that you know what a visitor check-in software is, the next step is to get one for your building. Scrutinizing all the available options, we have prepared a list of the 9 best electronic visitor check-in systems that promise to significantly simplify the front-desk operation. 

9 Best Electronic Visitor Check-in Systems 

piLOBI :

Available with pre-registration features and multi-lingual support system, piLOBI visitor check-in software enables features such as instant host notification, printable visitor badges for easy identification, and seamless tracking system. The system can be completely customized and designed keep company branding as the central theme of the application design. The cloud-based system is available in different plans to meet specific requirements depended on organizational size, average visitor count, and company structure. Its customized solution is appropriate for almost all small, medium large scale premises. 

Envoy :

This modernized visitor management process is an efficient visitor engagement tool that assists in deals in complete lobby solutions. It enhances building security, boosts daily staff productivity, meets all necessary client engagement protocols, and leaves a great impression on the visitor. Envoy visitor management software also has delivery management features, which can in companies dealing with large scale material deliveries all the time.

mPass :

Streamlining the entire process and reducing the record management time, mPass also provides an organized daily report to your front-end staff. Some of the USPs of mPass include the digital visitor capturing ability along with digital signature for optimum security. The developers also offer a free of costs demo service to anyone interested in installing the system in their premise.  

Sine :

With a 30-day trial policy, Sine establishes itself as one of the first few companies dealing in electronic visitor or front-desk management. The company was founded in 2004. While the software is fully compatible with multiple platforms, it offers hassle-free installation services and easy integration options with other internal systems of a company.

Proxyclick :

Proxyclick was founded in the year 2010 and since that it has helped clients all across the world in installing the most appropriate version of the lobby management system. The company provides completely customized solutions and the application can be specifically designed to meet your business requirements. 

SwipedOn :

Founded in New Zealand in 2013, SwipedOn is an efficient SAAS-based software program preferred for boosting organizational strengths and enhances visitor’s overall experience. The software dashboard provides easy access to entire visitor data available on the network. It also tracks both visitors and employees by the way of a robust tracking mechanism. The framework is designed keeping data privacy at the forefront. 

VersionXEntryPoint :

Apart from reducing unnecessary hassles and improving overall efficiency, VersionXEntryPoint provides a unique selective access feature. Using this feature, every visitor’s accessibility or restrictions inside the building can be easily defined. This eventually enhances security and leaves no scope lapses inside the building.  

Qminder :

With a unique cloud-based sign-in feature, Qminder effectively reduces the waiting time for a visitor at the reception. Using Qminder, visitors can log-in from their personal smart devices directly. It also supports the front desk staff by automating monthly or weekly visitor reports and tracking follow-up visits. 

Vizitor : 

Apart from digital check-in and OTP verification, Vizitor provides complete analytical support to the staff. Features like real-time visitor log and real-time visitor analysis assist in driving significant insights with respect to overall footfall and visitor’s behavior. 

If you planning on getting a visitor management system for your front-desk, make sure you know the exact requirement. The size of the building, an average expected footfall and your current number of staff are some of the things to consider. Moreover, ask for trial periods and test the software before migrating to a new system completely.  

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Visitor management Software

Visitor management software assists enterprises to efficiently manage and track guests, permits considered access to rooms and facilities and improves the visitor experience overall. After arrival, guests can register themselves at a kiosk that hosts the visitor management application, which checks their identification against a watch list to assure security.