9 Best Visitor Management Systems to Simplify Visitors Check-in Process

VMS - Visitor Management System

After reviewing some of the visitor management systems (VMS)  in the market, we have curated a list of the best software systems currently available. In this blog, we will cover their specific benefits, suitability, USPs, and all other essential aspects that must be kept in mind while investing in an efficient computerized visitor check-in system. 

Before we do that, let’s try to understand what is a visitor management software and how it can make your life simpler.

What is Visitor Management Software?

One of the primary responsibility of the front desk staff is to manage visitor records, which includes contact details, the purpose of visit, in-time, out-time, and any other relevant detail. The traditional approach of manual paper-based visitor check-in is time-consuming, inefficient, and more importantly, inconvenient.

A VMS is an easy fix that helps in getting rid of that outmoded paper-based manual check-in process. It is a self-service fully electronic visitor interaction system that provides a smart hassle-free experience to anyone that walks into the building. Moreover, it allows the receptionist to keep a track of visitors through a computerized system, which makes maintaining records considerably easy.  

Now that you know what a visitor check-in software is, the next step is to get one for your building. Scrutinizing all the available options, we have prepared a list of the 9 best electronic visitor check-in systems that promise to significantly simplify the front-desk operation. 

9 Best Electronic Visitor Check-in Systems 

piLOBI :

Available with pre-registration features and multi-lingual support system, piLOBI visitor check-in software enables features such as instant host notification, printable visitor badges for easy identification, and seamless tracking system. The system can be completely customized and designed keep company branding as the central theme of the application design. The cloud-based system is available in different plans to meet specific requirements depended on organizational size, average visitor count, and company structure. Its customized solution is appropriate for almost all small, medium large scale premises. 

Envoy :

This modernized visitor management process is an efficient visitor engagement tool that assists in deals in complete lobby solutions. It enhances building security, boosts daily staff productivity, meets all necessary client engagement protocols, and leaves a great impression on the visitor. Envoy visitor management software also has delivery management features, which can in companies dealing with large scale material deliveries all the time.

mPass :

Streamlining the entire process and reducing the record management time, mPass also provides an organized daily report to your front-end staff. Some of the USPs of mPass include the digital visitor capturing ability along with digital signature for optimum security. The developers also offer a free of costs demo service to anyone interested in installing the system in their premise.  

Sine :

With a 30-day trial policy, Sine establishes itself as one of the first few companies dealing in electronic visitor or front-desk management. The company was founded in 2004. While the software is fully compatible with multiple platforms, it offers hassle-free installation services and easy integration options with other internal systems of a company.

Proxyclick :

Proxyclick was founded in the year 2010 and since that it has helped clients all across the world in installing the most appropriate version of the lobby management system. The company provides completely customized solutions and the application can be specifically designed to meet your business requirements. 

SwipedOn :

Founded in New Zealand in 2013, SwipedOn is an efficient SAAS-based software program preferred for boosting organizational strengths and enhances visitor’s overall experience. The software dashboard provides easy access to entire visitor data available on the network. It also tracks both visitors and employees by the way of a robust tracking mechanism. The framework is designed keeping data privacy at the forefront. 

VersionXEntryPoint :

Apart from reducing unnecessary hassles and improving overall efficiency, VersionXEntryPoint provides a unique selective access feature. Using this feature, every visitor’s accessibility or restrictions inside the building can be easily defined. This eventually enhances security and leaves no scope lapses inside the building.  

Qminder :

With a unique cloud-based sign-in feature, Qminder effectively reduces the waiting time for a visitor at the reception. Using Qminder, visitors can log-in from their personal smart devices directly. It also supports the front desk staff by automating monthly or weekly visitor reports and tracking follow-up visits. 

Vizitor : 

Apart from digital check-in and OTP verification, Vizitor provides complete analytical support to the staff. Features like real-time visitor log and real-time visitor analysis assist in driving significant insights with respect to overall footfall and visitor’s behavior. 

If you planning on getting a visitor management system for your front-desk, make sure you know the exact requirement. The size of the building, an average expected footfall and your current number of staff are some of the things to consider. Moreover, ask for trial periods and test the software before migrating to a new system completely.  

Similar Articles

Blockchain in Charity

Blockchain: A ledger or a record that keeps track of any kind of data transaction on a network”. In layman terms, blockchain is just a chain of blocks, yet not in the exact sense of those words. Blocks store digital pieces of information and all of them are linked through codes to create a chain. This information could be monetary transactions, files, contacts–in short anything that a user wants to share.

In this recent era of dramatic changes, creating a strategic focus for your business is more important than ever before. This is because an unfaltering focus on CLV (Customer Lifetime Value) provides the right foundation that companies need to enjoy everlasting success and business growth.

My Journey to Being a SQL Server DBA

A DBA is the most important person in any organization these days. Why I said these days, its because the role of data has grown in prominence, now, think when you want to be a DBA or a Database Administrator for an organization, aka the most critical role as you will be handling the entire data for that concern, do you think you will be hired as a fresher?

Java Development Open JDK

One of the most highlighted and well-known Java enhancement proposals in recent history has been the JEP 359 that has finally upgraded from the stage of a simple draft. The improvement, as a result, would be the inclusion of a completely new type of declaration called records. Records are designed to work in unison with another enhancement proposal and its younger sibling in order, ‘sealed types’ that correspond to JEP 360.

Laravel eCommerce Development

Ecommerce businesses can provide excellent customer experience and boost revenue through secure and appealing websites & applications. Whether you wish to launch a new eCommerce platform or update the existing online store, you should think of all the possibilities to make it useful and efficient. 

Call Center Software

Business firms across the world try to beat competition by enhancing customer support. Integrating a feature-packed call center software serves as an effective measure. With media platforms like email, chat, phone calls and text being conglomerated in the digitized environment, it is important to have an efficient contact center software. 

recover deleted data from hard drive

Read the article and know how to recover deleted files from hard drive. The manual free solution and expert suggested software to perform deleted data recovery from hard drive on Windows 10, 8, 7 and below version OS.

How to Integrate Magento eCommerce Site with POS System Efficiently?

The evolution of in-store retail helped to cater to the needs of fast-paced shoppers who wish to conduct their purchases as quickly as possible. As part of this, retail businesses are adopting Omnichannel pipeline to provide a seamless shopping experience.

5 Lessons on Customer Data in Easy to Use CRM You Just Cannot Ignore

Anyone who has served customers acknowledges that the customer experience that you offer to them is the ultimate key for getting closer to your customers.