Top 5 Visitor Management Softwares for Small Business

visitor management system for small business

A quality visitor management software solution can help small businesses efficiently manage the stream of guests and visitors to their premises. The tool offers benefits such as reinforced branding, professional first impressions, paperless processes, modernized reception, improved security, and decreased waiting times. In addition, the platform enables small companies to enhance office efficiency and on-site transparency, mitigate threats, boost productivity, manage the flow of contractors and suppliers, reduce expenses, and comply with GDPR and legal regulations.

Leading 5 Visitor Management Applications for Small Businesses

Now, let’s take a look at the features and benefits of the top 5 visitor management programs for small businesses from which you can select a suitable product for your company’s needs:

1. piLOBI

piLOBI is perhaps the best visitor management system for small enterprises as it offers a slew of functionalities and advantages that are unmatched by most other solutions. You can install this software at the main entries and checkpoints to efficiently control the flow of incoming and outgoing visitors. Thus, it is a good upgrade from the old-fashioned method of paper-based visitor registration done by the receptionist. 

With piLOBI, your security team will be always aware of who is visiting the premises as the platform allows only permitted visitors into your facility. piLOBI is a cloud-based product that is easy on the pocket of small businesses. It is simple to install and deploy, and notifies the host instantly when their expected visitor arrives. Thus, the software eliminates lengthy waiting times, which is common with conventional modes. 

piLOBI is paperless and green-friendly and enables you to bid goodbye to paper logs. It offers a centralized dashboard to help you centrally manage visitor entry and exit at multiple locations. The system’s pre-registration feature enables visitors to fill out their details before arriving at your premises to facilitate quicker check-ins. Printed QR code on visitor badges helps to eliminate repeat registration for recurring guests. PiLOBI is compatible with multiple devices and platforms. The vendor offers four pricing packages for businesses of all sizes.

Standout features of piLOBI include a customizable real-time dashboard, badge printing, regular summary digests, multilingual support, alerts and notifications, and analytics dashboard.

2. Sine

Sine is an Australian company that offers a solid and smart solution for visitor management. This product is used by top brands such as DHL, Comcast, News Corp, JLL, Qantas Airways, General Electric, Vodafone, and others. The vendor offers free mobile applications for iPhone and Android, and the software also loads across iPad and the web to enable you to monitor and track staff and visitors anytime, from anywhere. Further, the platform delivers instant notifications in emergency situations to help you swiftly evacuate the office premises.

3. Proxyclick

Proxyclick launched its visitor management software in 2010 and today it is leveraged by thousands of users in 20 nations. Prominent clients include Fortune 500 behemoths as well as top brands such as Dimension Data, Johnsons Control, Airbnb, Acer, and Audi.

Proxyclick offers a customizable check-in procedure as well as interactive guest recognition functionality that notifies the host and confirms entry to the visitor. QR codes help to make subsequent visits faster and smoother. The badging and instant image capture tools make security more robust. Data is stored securely and available for access anytime.

4. Envoy

Envoy is headquartered in San Francisco and its visitor management system is utilized by industry leaders like Weight Watchers, Accenture, Spotify, L’Oreal, Slack, and others. This new-age, feature-rich, and flexible solution improves the visitor experience and can create a favorable impression of your company. It offers a user-friendly interface and allows visitors to sign-in conveniently via an iPad.

Envoy is a great tool to ensure round the clock protection of your people, property, and business ideas. Its badging and recordkeeping features assist with regulatory compliance. The software is flexible and integrates seamlessly with other tools.

5. SwipedOn

SwipedOn is based in New Zealand and its system is used by noted enterprises like Skyscanner, Mobil, CAT, Estee Lauder, and Boss for visitor management. The platform is secure and smart, and streamlines the visiting procedure to enable your employees to concentrate on their main tasks.

SwipedOn’s simple and informative dashboard offers sections like visitor info, error, time, etc. It is fully customizable and lets you pick the tools you need. Further, the system prints ID badges for visitors to ensure fool-proof security. Finally, its comprehensive tracking framework provides a live report of staff and visitors to facilitate precise management.

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