Unfortunately, office supplys are a necessary part of every business. Let's face it, it's kind of hard to run a business without paper, pens, or printers. Even though it's a necessary evil, there are ways to reduce your office supply spending. Here are a few suggestions: Consider a "house" brand instead of a name brand- House brands are basically situations when a company works out a deal with an office product producer to take their product and repackage under the name of a different store or company. This allows the item to be sold for less. Track your office supply spending - While this seems like a general suggestion, it's extremely important. Most every business will have an accounting entry line item that covers "office supply" spending. Unfortunately, most businesses lump the spending into a single entry. In order to reduce your spending, it's vitally important to understand the type, quantity, and frequency of the specific office supply items you are purchasing. It's also vitally important to establish a baseline average on this spending. Once a baseline has been established and you have some idea of what you are buying, take a moment to review that data. You may uncover some interesting trends that you can immediately impact. I had a customer who was purchasing paper by the case every week. Once they had an idea of exactly how much paper they were purchasing on a monthly basis, they were able to save some significant money by buying paper in bulk. Try to use bulk purchases - Many people have different ideas of what a "bulk" purchase involves. Basically a bulk purchase involves a product that is packaged in a mass quantity. You save money in these purchases as the manufacturer has less money invested in the packaging and advertising. For example, you'll save money buying writing pens in a pack of 1000 over a pack of 12. Opportunities like that really add up over time. Take advantage of coupons or discounts - Nearly all reputable office supply vendors have some type of coupon program or discount program. Consider taking advantage of those coupons or discounts to save even more money. In this economy, no business can afford to leave extra money on the table. I had a customer who able to shave over $1,000 off his monthly office spending through coupons and free shipping. The key to reducing your office supplys spending revolves around knowing exactly what you are spending the money on. Documenting the spend then gives you the knowledge to make aggressive decisions to save money. The simple steps will get you on the right path.
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