Businesses have been hit hard by the recession. They need to save every penny they’ve got – and in most offices, printing is a major expense that could be slashed with the right help and insight. The Pendulum Group provides cost-saving solutions for businesses of all sizes at the way up to enterprise-level clients. Here are four tips they’ve supplied that can help companies save on printing, slashing their office expenses and helping them survive tough economic times.
Calculate Cost per Page: “The core of every solution is figuring your cost per page,” says Pendulum Group head Glen Bloch. “Once you understand that, you’ll know the factors that ply into your printing expenses.” One simple way to calculate cost per page is to factor in the toner and paper costs for the printer’s guaranteed life cycle (usually the duration of its warranty) and divide it by the number of pages you’ll print during that same period. Your goal is to reduce the final cost that comes out of this equation. By figuring your cost per page, you’ll also learn exactly what factors in to your printing expenses. Note, however, that if you have complex or large scale printing needs you’ll need help figuring cost per page out – that’s why print fleet management is a better idea in these cases (see below).
Use Laser Printers Whenever Possible: A laser printer saves most businesses money. They’re less temperamental than inkjet printers and run out of toner less often. Even though they cost more in the short term, they quickly pay for themselves. Avoid inkjet printers unless you have a specific task that requires them, such as printing high quality photographs. Even if you need a specialized printer for these sorts of tasks, you should usually keep a laser printer for more straightforward printing tasks.
Use Refurbished Laser Toner Cartridges: Inkjet printers use a business model focused on profiting from ink, not printers. As a result, toner is typically overpriced. Laser printers are more cost-effective on toner, but manufacturers may still charge steep prices on new laser toner cartridges. Choose remanufactured toner cartridges instead. An experienced company like the Pendulum Group can supply refurbished cartridges while maintaining OEM quality.
Use Print Fleet Management for Large Numbers of Printers: If your organization has a large number of printers, self-management is probably not going to be practical. Taking care of toner, tech support and cost-cutting measures across a fleet of 15 or more printers just isn’t a part time job. If your company is in this situation the solution is to make use of a print fleet management program. These will monitor your costs, toner and service needs so that your printers have maximum uptime and savings, while keeping you informed, making you a more effective manager who can save money and keep things sailing smoothly even in rough economic waters.
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